Extra storage can be bought for a yearly subscription.
When a user first signs up to the service they get 2GB of storage for free. Since then the firm has put additional controls, such as two-factor authentication, in place to prevent further breaches. The service has also suffered security breaches, allowing spammers to send out spam from user’ accounts following the hack of an employee’s Dropbox account. Organisations should treat Dropbox as a public repository in the same way that anything else published on the internet is in the public domain. There is still very little that many organisations can do to stop this other than blocking the service, which is not always possible. While the service is simple to use (and hence a major part of its popularity) the downsides to the service are in its security.Īs the service is so simple to sign up for, many organisations could find that their employees are saving confidential data on Dropbox’s servers. With tablets and smartphones, this is a good way of augmenting the storage on these devices.Īs the files are saved on the special folder on your device, it is also stored in the cloud, effectively backing up your data. There is client software for Windows, Mac and Linux PCs as well as apps for Android, Blackberry and iOS. One of the major reasons for its popularity is that the service can be accessed by just about any device. This is much simpler than uploading via FTP and then hoping your colleague has the same level of technical competence to complete the download at the other end.įiles and folders can be shared among other users, so that word document you are working on can also be accessed by a colleague (if you give them permission to do so) and they can also view and work on the same document as well. If you have ever struggled to send a large file via email only to get an error message telling you that the file is too big, then Dropbox’s benefits become immediately apparent.įiles can be uploaded to a Dropbox folder, and then all the user has to do is simply email the link to another person, who can then view, access or download the file. You can also share folders with others to help with collaborative projects and easier document sharing.
Not only can files only be uploaded via client software but they can also be accessed via Dropbox’s website. Dropbox can synchronise these files and folders on every other device the person uses. Dropbox uses client software to create a special folder on each of their devices.
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